1. Purpose
This policy outlines the principles and practices for using Artificial Intelligence (AI) tools within [Your Business Name], a single-employee digital marketing and content strategy business. It ensures that AI is used ethically, transparently, and responsibly to enhance productivity and creativity, while protecting client data and upholding high standards of integrity.
2. Scope
This policy applies to all uses of AI technologies and platforms, including but not limited to content generation, analytics, automation, image or video creation, and strategy development.
3. Acceptable Use
AI tools may be used to:
- Generate content ideas, drafts, or outlines
- Automate repetitive tasks (e.g., scheduling posts, tagging data)
- Analyze marketing performance and trends
- Produce SEO recommendations
- Create visual content like graphics or simple videos
- Support client campaigns with data-driven insights
4. Human Oversight
All AI-generated content will be reviewed and edited by the business owner to ensure accuracy, alignment with brand voice, and contextual appropriateness. AI will support—not replace—strategic thinking, brand storytelling, and client relationships.
5. Transparency
Clients will be informed when AI tools are significantly utilized in their projects, especially in areas such as content creation, automation, or analytics. I’ll make disclosures whenever it’s relevant to maintain trust and transparency.
6. Data Privacy and Confidentiality
- AI tools will only be used with platforms that have clear privacy and data security policies.
- No confidential client information will be entered into public or non-secure AI platforms without anonymization or consent.
- Sensitive client data will be protected according to best practices and applicable data protection laws.
7. Copyright and Intellectual Property
- AI-generated materials will be treated as work-for-hire and reviewed to avoid copyright infringement or plagiarism.
- Tools will be used with a clear understanding of their output rights (e.g., commercial use terms).
8. Tool Selection
Only reputable, well-documented, and compliant AI platforms will be used (e.g., OpenAI, Canva, Jasper, Grammarly, etc.). Platforms will be regularly reviewed for security, reliability, and ethical standards.
9. Continuous Learning
The business owner will stay informed about AI developments, ethical considerations, and industry best practices to ensure responsible usage.
10. Policy Review
This policy will be reviewed at least annually and updated as necessary based on changes in AI technology, regulation, or business operations.